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Advisor Resources - AFLV West


Thank you for joining us at #AFLVWest! We are looking forward to a great conference filled with inclusive programming and collaboration between campus administrators, national organizations, and students to address issues like risk management, recruitment, intra-council relationships, and liability issues. Please see below for all the resources you'll need as an advisor.


Updates for 2019

This year, we will be utilizing our Whova app (coming soon) to allow for students to pre-register for breakout sessions and Game Changers. Your students will be able to sign up in advance for programs they are the most interested in.

  • Please note, it is the responsibility of the student to go to the sessions they signed up for and to make alternative plans if the session registration is full. 
  • By signing up for a session, you are not guaranteed a spot. We are utilizing the Whova app for planning purposes. If we see a session is filling up quickly before we get on-site, we may be able to adjust the schedule to put the session in a larger room.
  • We are unable to provide conference-wide wifi, to minimize the amount of data used, attendees can enjoy complimentary wifi in the lobby area of the Sheraton.


Arrival & Registration

If you arriving by bus, please fill out our charter bus travel form to ensure a smooth arrival and departure for your delegation. Need parking for your bus? Please check out our travel page for parking rates. 


When you arrive, check in with the hotel first, and then come to #AFLVWest registration. As an advisor, you may check your entire delegation into the hotel.


Registration Updates, Refunds, & Cancellations

You may update your registration online as long as online registration is still open. All you need to do is: log in, locate My Profile, then Manage Profile, and then Event Registrations. Once you are in the Event Registrations portal, you can see any registration you've made. Here, you can make changes by clicking on the small edit icon (which looks like a paper and pencil).  


Requests received on or before the Friday before the conference begins, if approved, will receive 90% of the registration fee.

Requests received after the Friday before the conference begins, but before noon on the Wednesday before the conference begins, if approved, will receive 60% of the registration fee.

Requests received after noon on the Wednesday prior to the conference, but within 10 business days of the conclusion of the conference, if approved, will receive 30% of the registration fee. 


About the Hotel & Room Block

For the safety and security of your students, please contact the hotel directly to put the names of the student's staying at the hotel on the reservations. This also will ensure a quicker check-in process.


Any room cancellations must be made 72 hours prior to arrival. If rooms are not cancelled in this time frame, you will be charged for the room. 


Conference Prep

Before attending #AFLVWest, please review the Standards Policy & Process with your students. Also, we recommend utilizing our Delegation Check List to make sure your students are up to speed.

In addition to the Delegation Check List, we've also provided a sample Delegate Participation Agreement to ensure your students uphold the standards and policies of not only #AFLVWest but your institution as well.

If your students need an advisor letter to their professors, we've provided a sample letter you can use.  

Just for Advisors

We are excited to continue offering great opportunities for advisors to recharge, connect, and engage. In addition to a “For Professionals” session in each educational block, we offer the following educational and social opportunities:


Thursday, April 11, 2019

  • 2:00 - 9:00 p.m. | Professionals’ Learning Lounge, sponsored by Phired Up Productions!
  • 6:00 - 7:00 p.m.| Professionals’ Welcome Reception
  • 9:00 - 10:00 p.m.| Professionals’ Town Hall

Friday, April 12, 2019

  • 8:30 a.m. - 5:15 p.m.| Professionals’ Learning Lounge, sponsored by Phired Up Productions!
  • 2:20 - 5:15 p.m. | Professionals' Institute, sponsored by Association of Fraternity/Sorority Advisors.
    • Why is change so hard? The primary obstacle is a conflict that’s built into our brains, say Chip and Dan Heath, authors of the critically acclaimed bestseller SWITCH. Research shows that our minds are ruled by two different systems — the rational mind and the emotional mind — that compete for control. The rational mind wants a great beach body; the emotional mind wants that Oreo cookie. The rational mind wants to change something in the chapter; the emotional mind loves the comfort of the “we’ve always done it this way”. This tension can doom a change effort — but if it is overcome, change can come quickly. Join us at #AFLVWest for SWITCH

Saturday, April 13, 2019

  • 8:30 a.m. - 5:30 p.m. | Professionals’ Learning Lounge, sponsored by Phired Up Productions!
  • 12:00 - 1:15 p.m. | Professionals' Luncheon


Stay Connected

Stay current on #AFLVWest updates by following us on TwitterFacebook, Instagram (aflvofficial) and Snapchat (AFLV), and downloading the Whova app when it comes available.


We've created a FAQs page geared towards our student attendees, but it also has a lot of great information useful to first time and returning advisors. If you have any additional questions, please feel free to email us. 


Emergency Contacts

The emergency contact card is no longer a part of the conference check-in. We have this information captured through the registration form, but if you need to provide this for your institution please be sure to do so before attending the conference.


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