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Presenter Resources

This page is intended for use by educational session presenters only. Keynote & Featured Speakers will receive separate correspondence regarding presentations. 

Registration

Wednesday, March 30 is the last day for registration. If you are presenting three or more sessions, you should have already received a discount code email. For complete registration information and a link to the online registration form, click here.

 

Meeting Space

You can access meeting space information (like location) here.

Tips from the Trenches

We've created this helpful list of pointers to help you prepare for your session.

 

Presenter Information Sheet

Please review this resource in advance of arriving onsite to the conference. A copy will also be provided to you in your registration packet once you check in.

 

Frequently Asked Questions

When will my session take place?
Some details about my presentation have changed. Who do I contact?
When will I know what AV equipment will be in my room?
What if something goes wrong with the technology during my presentation? What if I need help connecting my computer to the projector?
How will my room be set?
How many people will attend my session?
I want to provide handouts to those attending my session. Will AFLV support be available?
Will someone introduce me before I speak?
Will the attendees evaluate my session?
In regard to copyrighted materials.
What does presenter training look like?

 

When will my session take place?
Beyond the confirmation email you already received, details are available in the program book. You can access this information via the Guidebook app or using our online version. We will also provide a printed copy of the program book at registration. 

 

Some details about my presentation have changed. Who do I contact?
All presentation information is now confirmed and it is unable to be changed.

 

When will I know what AV equipment will be in my room?
This information will be included in your confirmation email and will also include date, time, room name, room capacity, AV equipment AFLV will supply, and other important logistical information about the conference.

 

What if something goes wrong with the technology during my presentation? What if I need help connecting my computer to the projector?
There will be student conference interns and staff monitoring the program sessions throughout the day. You should also consider a back-up solution so the presentation may continue even with unlikely technology difficulties. Please remember that AFLV does not have any MAC adapters or HDMI cables for you to use. If you need them, please plan to bring them.


How will my room be set up?
All rooms will be set theater style to maximize capacity.

 

How many people will be in my session?
Now the program book is available via Issuu and Guidebook, you can cross reference your session room with the meeting space information link above.

 

I want to provide handouts to those in attendance. Will AFLV support be available?
Presenters are responsible for making their own copies. To save on costs, we recommend you make copies in advance and bring them with you. The hotel will have a copy service available for a fee. We cannot make copies for educational session presenters.

 

Will someone introduce me before I speak?
Educational session presenters will not have someone introducing the session.

 

Will attendees evaluate my session?
Yes. Session evaluations will be in your program room and part of your role is to implement the evaluation process. Additional information will be provided in advance and on-site.

 

In regard to copyrighted materials
We remind you not to use any copyrighted materials unless you have gained permission from the owner/author.

 

What does presenter training look like?
This website is provided as you prepare for your arrival. You can also contact us with any additional questions.

 

AFLV Contacts

Please direct any logistical questions to Ryan O'Rourke, Assistant Executive Director. Once we are within a week of the conference, contact Lauren Utley, Coordinator of Conference Education, with all on-site issues, including pre-travel issues.

 

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